Illinois State Fair Facilities & Events
Calendar of Events Maps & Directions Facilities Rates Reservations Contacts
 

 

Artisans Building

History
The Artisans Building was constructed in 1898 and is complete with hardwood floors, restrooms, and an open floor plan. This flexible facility is an excellent location for wedding receptions, high school proms, or meetings. ADA accessible restrooms, four entrances, heating, and air conditioning are added conveniences.

This facility is the second oldest building on the Illinois State Fairgrounds, and was once the home of over 2,000 coops. It underwent major renovation in 1988 and is now one of the most rented buildings on the State Fairgrounds.

Description
 
SPECIAL FEATURES
6,400 Square feet
Metal Halide Lighting
Hardwood Floors
Easy Load-In Area
ADA Accessible
Heating/Air Conditioning
CLIENTELE
Western Art Show
Dog Shows
Wedding Receptions
Banquets
Proms
Meetings
Trade Shows
Concerts
Diagram of building floor plan

Virtual Tour
Front
Artisans front, click for larger picture
Side Stairs
Artisans front stairs, click for larger picture
Back
Artisans back, click for larger picture

Interior Panorama
Click and drag image or use the bottom right corner buttons to move the panorama.

Rates

Rates on this web page are subject to change.
Daily Rate: $500.00
Provision Included: 75 Tables, 450 Chairs

Additional Expenses: Electric, Gas

Reservation of the Artisans Building will require a non-refundable deposit of $150 or 30% of the total rental whicher is greater. The deposit shall be payable with the completed application. All reservations will be held for a maximum of 30 days. The deposit will be applied to the facility rental costs.

NON-FAIR EVENTS USAGE APPLICATIONS

Any application received by the Non-Fair Events Office that is not completely filled out will be returned immediately. Please be sure to complete the entire application, indicating set up times, event times, dates and clean up times. Also be sure to indicate if you will be serving or selling alcohol. Number of tables and chairs MUST be indicated.

SET UP / CLEAN UP

Lessee shall be allowed one set up day for preparation for the event. If more than one day is requested for set up or clean up, the rate of one-half of the daily rate per day will be assessed. The Department will determine the additional length of time allowed.

EQUIPMENT AND LABOR RATES - (EQUIPMENT SUBJECT TO AVAILABILITY)

The following equipment is available from the Illinois State Fairgrounds upon request.  All equipment MUST be requested on the Non-Fair Events Usage Application.  The equipment rental fee, plus labor fees for delivery/pick-up are additional expenses.

Auction Block

$10.00

Coat Racks $    5.00 Picnic Tables $  4.00
Ag Dividers $  5.00 Concrete Barriers $  20.00 Podiums

$10.00

Barricades $  5.00 Crowd Control Gates $    9.00 Risers (4' x 8')

$20.00

Bleachers (50 seats)

$50.00

Easels $    1.00 Rodeo Gates

$10.00

Bleachers (143 seats)

$75.00

Fans (box) $    5.00 Snow Fencing (per roll) $  3.00
Bulletin Boards $  5.00 Fans (pedestal) $  10.00 Tables (extra) 5' x 30" $  3.00
Bucking Chutes

$50.00

Horse Jumps $  10.00 Ticket Booths

$25.00

Calf Chutes

$50.00        

Information Booths $  25.00 White Picket Fence $  8.00
Cattle Head Chutes

$25.00

Judges Tables $    5.00 Wood Counters $  5.00
Cattle Panels

$10.00

Livestock Scales

$250.00

Chairs (extra) $  1.00 Livestock Tanks $    5.00

 Limited six-foot long and five-foot long banquet tables and chairs are available in designated facilities on the fairgrounds.  If additional tables and chairs are desired, you MUST request them in advance through the Non-Fair Events Office.  If approved, there is a cost for rental and labor to deliver and pick up any additional equipment or items requested.  Any special utilities, crafts labor, services, materials, delivery or pick up will be additional expenses.

CONCERT SET-UP RATES

Equipment rental and labor rates for the set-up of risers and crowd control gates for concerts held at the Illinois State Fairgrounds are charged in the following package plans:

 
Package A - $2,860.00  Package B - $2,470.00 Package C - $1,820.00 Package D - $962.00
80 Risers
30 Crowd Control Gates
75 Risers
20 Crowd Control Gates
36 Risers
34 Crowd Control Gates
25 Risers
12 Crowd Control Gates

Extra risers or crowd control gates may be added to a package at a rate of $26.00 per item (includes labor). If less than 25 risers and 12 crowd control gates (Package D) are required for set-up, individual equipment rental and prevailing wage rates will apply. Package rate also includes electrician overtime to turn power on and off for concert unless an electrician is needed for the duration of the concert. Then, electrician labor will be charged at the prevailing wage rate with a minimum 3 hours charged.

The following rates are prevailing wage rates approved by CMS and are subject to change.

LABOR CHARGES

HOURLY RATE

OVERTIME RATE

Carpenter

$31.00

$46.50

Electrician

$34.95

$52.43

Grounds Crew Labor

$24.56

$36.84

Laborer

$29.49

$44.24

Operator

$48.45

$72.68

Painter

$29.72

$44.58

Plumber

$40.74

$61.11

Track Maintainer

$27.09

$40.64


CONCESSION / VENDOR RATES - RATE IS $5.00 PER FRONT FOOT (10' MINUMUM) PER DAY OR NEGOTIATED PERCENTAGE OF GROSS RECEIPTS PLUS APPLICABLE ELECTRIC FEES

Lessees of facilities desiring food and/or beverage concession space must provide the Non-Fair Events Office with the names and addresses of such concessions.  Such concessions shall contract directly with the Non-Fair Events Office.  The fee is $5.00 per front foot per day (10' minimum) or a negotiated percentage of gross receipts.  $1 million general liability insurance with the IL Dept. of Agriculture listed as additional insured is required for all such concessions.  All concessionaires must contract with the Non-Fair Events Office prior to event.  All food vendors offering food at an event that is open to the public must contact the Illinois Department of Public Health at least two weeks prior to said event.

ELECTRIC FEES FOR ALL CONCESSIONS/VENDORS/EXHIBITS -- $30.00 ELECTRICAL HOOKUP FEE FOR ALL OUTSIDE HOOK-UPS PLUS DAILY ELECTRIC CHARGES AS FOLLOWS: 

30 amps - $10.00 per day,
60 amps - $15.00 per day, and
100 amps - $25.00 per day

INSURANCE -- $1 MILLION DOLLAR POLICY IS REQUIRED

General Liability -  $250,000.00 per person; $500,000.00 per occurrence and $250,000.00 property damage.  In addition, Lessee should have Workmen's Compensation in the amount required by law, if applicable.
Dram Shop - $500,000.00 per person; $500,000.00 combined; $500,000.00 property damage and $500,000.00 loss of support.
THE IL DEPARTMENT OF AGRICULTURE, ITS OFFICERS, EMPLOYEES, AGENTS AND DIRECTORS MUST BE LISTED AS ADDITIONAL INSURED FOR GENERAL LIABILITY AND DRAM SHOP.

 

Calendar

2014 NON-FAIR EVENTS SCHEDULE

September

Date

Event

Place

Information

06Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
11-13National Show Horse Registry
c/o Cindy Clinton
Artisans Building Admission: Free
Time: 9:00 am - 10.00 pm
27Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
October

Date

Event

Place

Information

04Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
11Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
18Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
23-26Mid-America Mane Event Horse Show
c/o Joy Meierhans
(630)557-2575
Artisans Building
November

Date

Event

Place

Information

01Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
08Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
15Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
22Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
29Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
December

Date

Event

Place

Information

06Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
13Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
20Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
31Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC

2015 NON-FAIR EVENTS SCHEDULE

January

Date

Event

Place

Information

03Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
10Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
17Horsemen's Recognition Banquet
Artisans Building NOT OPEN TO THE PUBLIC
24Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
February

Date

Event

Place

Information

07Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
March

Date

Event

Place

Information

14Montessori's Childrens House Auction/Fundraiser
Artisans Building NOT OPEN TO THE PUBLIC
21Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
April

Date

Event

Place

Information

04Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
11Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
18Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
25Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
May

Date

Event

Place

Information

02High School Prom
Artisans Building NOT OPEN TO THE PUBLIC
09Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
16Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
30Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
June

Date

Event

Place

Information

06Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
13Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
16-20Midwest Charity Horse Show
c/o Judy Kjellander
(217)793-0670
Artisans Building Admission: Free
Time: Performances - 11:00 am - 6:30 pm
27Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
July

Date

Event

Place

Information

11Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
18Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
August

Date

Event

Place

Information

29Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
September

Date

Event

Place

Information

12Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
26Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
October

Date

Event

Place

Information

03Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
10Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
17Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
November

Date

Event

Place

Information

07Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
14Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
21Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
December

Date

Event

Place

Information

12Wedding Reception
Artisans Building NOT OPEN TO THE PUBLIC
19Wedding Reception
Artisans Building

CAMPING
RATE IS $25.00 PER NIGHT FOR CAMPERS AND $15.00 PER NIGHT FOR TENTS.
Campground includes: some electricity, water, restrooms with showers, some sewer hook-ups and dump station. Campers MUST be parked in the campgrounds located in the southwest corner of the fairgrounds. The camping superintendent or Security will issue all camping permits. If fees are not collected, your unit will be towed at your expense. Leased campers left overnight and unoccupied will be charged $10.00 per day. This fee must be paid to the Non-Fair Events Office before the camper is removed. An unoccupied camper will only be allowed at $10.00 per day if the space is available. If the campground is full, the $25.00 per day fee will be assessed. Unoccupied trailers should be locked. The Department will not be responsible for the keys or an unlocked camper.

DISCOUNTED CAMPING RATES: Weekly Rate: $125, Monthly Rate: $425, Seniors (age 55 and up): $20 per day - these rates are not applicable during special events and are subject to availability.

LIVESTOCK SCALES

If the Department's livestock scales are requested, the fee for use, testing and calibrating is $250.00. Please advise the Department of your need on the Non-Fair Events Usage Application.

PARKING
Agri-Expo Area
Old Happy Hollow
West end - Coliseum/Livestock Center car and pickup truck parking
Center - Artisans Building parking
East end - Illinois/Exposition Building parking

Central Avenue - During horse/cattle events, Central Avenue becomes ONE-WAY beginning at the Livestock Center east to the Coliseum. In the one-way area, only trailer loading and unloading is allowed. Central Avenue east of the Coliseum may be used for car and pickup truck parking only - NO TRAILERS OR CAMPERS.

Islands - Islands north of the Coliseum may be used for car and pickup truck parking only - NO TRAILERS OR CAMPERS.

Lot 3 - Lot 3 west of the Livestock Center may be used for car and pickup truck parking only - NO TRAILERS OR CAMPERS.

LIVESTOCK TRAILER PARKING - ALL LIVESTOCK TRAILERS MUST BE PARKED IN THE DESIGNATED AREA INDICATED BY THE DEPARTMENT. LIVESTOCK TRAILERS WILL ONLY BE ALLOWED TO PARK IN THIS AREA. TRAILER OR CAMPER PARKING IS NOT ALLOWED IN LOT 21 OR IN ISLAND PARKING AREAS NORTH OF THE COLISEUM. ANY QUESTIONS, CONTACT SECURITY.

BARN AREAS - THERE IS ABSOLUTELY NO CAR, PICK-UP TRUCK, TRAILER OR CAMPER PARKING ALLOWED NEAR BARNS. ALL FIRE LANES MUST BE LEFT OPEN. ANY VIOLATIONS ARE SUBJECT TO TOWING OFF THE GROUNDS AT OWNER'S EXPENSE. PLEASE NOTIFY ALL SHOW PARTICIPANTS.

LIVESTOCK SHOWS

Livestock may not arrive or stable more than two days prior to the actual show date. Livestock must be removed from the fairgrounds no later than 12:00 p.m. (noon) the following day after the end show date. Prior approval must be received from the Non-Fair Events Office or Security for early arrivals and late departures for scheduling purposes. Please inform your exhibitors of this policy, maintain a list of early arrivals and late departures and collect the additional fees, as your show will be billed for any early arrivals and late departures. Stall rent will be charged for livestock that are stabled more than two days prior to the actual show date or more than one day after the show date. This fee will be $10.00 per stall per day.

SHARPS DISPOSAL

The Illinois State Fairgrounds does not supply sharps disposal containers. If your show requires them, you must supply your own. Show management shall be responsible for removing and disposing of used syringes and needles from the fairgrounds upon completion of the show. Please check all barns and other areas and remove these items, as the janitorial companies are not licensed to dispose of them. If you do not remove these items, you will be billed for this service for this service ($10.00 per sharps container).

FOOTING MATERIALS

Footing materials are not provided by the Department and are not included in rental. If you wish to add additional footing material for your show, it is at lessee's expense, and it cannot be removed after the show. Labor hours are also charged to the show for watering and dragging arenas during your show.

GOLF CARTS / MOTORIZED VEHCILE PERMITS

The Illinois State Fairgrounds has an exclusive contract with Battery Specialists for golf cart rental. Golf cart rental fees are as follows:
2 passenger 1 - 4 days - $50.00 per day 5 days or more - $47.50 per day
4 passenger or utility 1 - 4 days - $65.00 per day 5 days or more - $62.50 per day

DELIVERY FEE: $10.00 PER CART OR $50.00 PER LOAD IF FIVE OR MORE CARTS ARE ORDERED

If you or anyone associated with your event is interested in renting a golf cart, please contact the Non-Fair Events Office at 217-782-1698 or via e-mail: Pamela.Harmon@illinois.gov Rentals must be secured and pre-paid with a credit card at least three working days before delivery date. All golf-carts must be picked up and returned to the Fairgrounds Security Office. If you are renting golf carts through the Department of Agriculture, you will not be required to obtain a permit. Personal carts are allowed for a $10.00 per event permit fee. Permits must be purchased at the Illinois State Fair Credentials Office or from the campground superintendent.

Persons are required to obtain a permit for all motorized vehicles that do not have a state license plate attached, including but not limited to scooters, mopeds and golf carts. The permit fee is $10.00 per event. Permits may be purchased at the Illinois State Fair Credentials Office in the Emmerson Building on the Illinois State Fairgrounds, or from the campground superintendent.

SECURITY

Lessee shall be responsible for all costs of additional Illinois State Fairgrounds Security deemed necessary by the Department. The Department reserves the right to determine the level of security staffing needed. Primary security is to be provided by the Illinois State Police or Sangamon County Sheriff's Office. It is the Lessee's responsibility to contact the appropriate police authority. Sangamon County Sheriff's Office - Deputy Lee Rowden, (217) 753-6635 office. Illinois State Police - (217) 786-7110.

ILLINOIS STATE FAIRGROUNDS SECURITY

You may reach the Illinois State Fairgrounds Security by calling their office at (217) 782-2622 or their cell at (217) 725-0120.

SOUND AND LIGHT EQUIPMENT

The Coliseum and barns, Livestock Center and Multi-Purpose Arena are the only facilities with a permanent sound system. It is the responsibility of the Lessee to make all arrangements for rental of sound with a separate contractor and operation of any such equipment with Stage Hands Local 138, c/o Noel Dalbey, (217) 787-5440.

SIGNAGE AND BANNERS

The Illinois State Fairgrounds Paint Shop must be utilized when hanging signage or banners on existing structures on the Illinois State Fairgrounds. This includes, but is not limited to, interior and exterior walls, fencing and posts, cables, rails, Department owned equipment, and flag and banner poles. Items that need to be hung for your event must be listed on the space rental application and approved by the Non-Fair Events Office. All signage or banners must be removed by the Paint Shop immediately following the event for which space is leased. Failure to follow this procedure will result in a charge to the non-fair event for the estimated time that it would take to hang and take down the signage.

TELEPHONE SERVICE

Complimentary telephone service lines are no longer provided in the buildings, with the exception of the Coliseum. The telephone line in the Coliseum is restricted to local or toll free calls only. If telephone service is needed for any other location within the facilities or elsewhere on the grounds, a TELEPHONE SERVICE REQUEST FORM must be completed and submitted with payment at least three weeks prior to requested installation date. Telephone service may be provided solely through the Department of Agriculture system, or jointly with AT&T. Contact the Non-Fair Events Office at (217) 782-1698 or toll free: 1(866) 807-7918 for further information.

ADVERTISING

All non-fair events that are open to the public will be advertised at no charge on the electronic sign at the corner of Sangamon Avenue and Peoria Road. Other advertising is available is available at $100.00 per week or $350.00 per month for a ten second message to appear up to 24 times per day.

ALL RATES ARE SUBJECT TO CHANGE AT ANYTIME WITHOUT PRIOR NOTIFICATION TO LESSEES


 

Non-Fair Events Office
P.O. Box 19281, State Fairgrounds,
Springfield, IL 62794-9281
   217-782-1698, TDD 217-524-6858,
FAX 217-557-5729. TOLL FREE 866-807-7918
Email Regina.Burris@illinois.gov

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