Non-Fair Usage Rate Rates are subject to change. ILLINOIS DEPARTMENT OF AGRICULTURE ILLINOIS STATE FAIRGROUNDS - NON-FAIR EVENTS FACILITY RENTAL USAGE RATES (217) 782-1698 TOLL FREE (866) 807-7918 TDD (217) 782-6662 FAX (217) 557-5729 FACILITY DAILY RATE PROVISIONS INCLUDED IN RATE ADDITIONAL EXPENSES Agri-Expo Area (Old Happy Hollow) $ 385.00 ---- ---- Artisans Building $ 500.00 75 tables, 450 chairs Metered electric and gas Bandstand (Ethnic Village Area) $ 165.00 10 tables, 114 picnic tables ---- Building 30        South Show Arena $ 330.00      Tie-Outs $ 330.00      Inside Show Arena $ 330.00    Heat surcharge $250.00 Coliseum - NO HEAT       Non-Income Producing Events $ 650.00 15 tables, 90 chairs Metered electric and (no tickets sold)     barn usage (below) Income Producing Events $1,500.00 guarantee 15 tables, 90 chairs Metered electric (tickets sold) and negotiated %     Coliseum Covered Arena $ 325.00 No rental charge if renting Coliseum Metered electric Commodity Pavilion $ 330.00 10 tables, 60 chairs, 100 picnic tables ---- Exposition Building -NO HEAT $ 660.00 200 tables, 600 chairs Metered electric Food-A-Rama $ 330.00 10 tables, 60 chairs, 100 picnic tables Metered electric Garden Pavilion $ 165.00 5 tables, 20 chairs ---- Gate 2 Area $ 220.00 ---- ---- Goat Barn $ 220.00 5 tables ---- Grandstand       Income Producing Events $1,870.00 guarantee 10 tables, 60 chairs Metered electric (tickets sold) and negotiated %     North End $ 330.00 ---- ---- South End $ 330.00 ---- ---- Illinois Building       Main Floor $ 600.00 200 tables, 600 chairs Metered electric and gas Theater $ 275.00 ---- Metered electric and gas Roof Top $ 550.00 ---- Metered electric Infield of One-Mile Track $ 550.00 ---- ---- Infield of One-Half Mile Track $ 275.00 ---- ---- Labor Pavilion $ 195.00 5 tables, 20 chairs ---- Lincoln Stage $ 275.00 ---- ---- Livestock Center       Upstairs Show Ring $ 605.00 15 tables, 90 chairs Metered electric and gas Downstairs Show Ring $ 330.00 ---- Metered electric and gas Exhibit/Tie Out Area $ 605.00 ---- Metered electric and gas Midway Area $ 165.00 ---- ---- Multi-Purpose Arena $1,375.00 20 tables, 60 chairs, 25 picnic tables Metered electric Income Producing Events $1,375.00 guarantee     (tickets sold) and negotiated %     Orr Building $ 725.00 200 tables, 600 chairs Metered electric and gas Parking Lot #1 $ 330.00 ---- ---- Paddock $ 275.00 ---- ---- Quonset Hut $ 305.00 ---- ---- Sale Barn 26 $ 440.00 ---- Metered electric and gas Sheep Barn North $ 275.00 5 tables, pens ---- Sheep Barn South $ 275.00 5 tables, pens ---- Swine Barn $ 440.00 10 tables, pens ---- Tech Town - NO HEAT $ 220.00 50 tables, 200 chairs Metered electric Tech Town Parking Lot $ 220.00 ---- ---- RATES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT PRIOR NOTIFICATION TO LESSEES Barn Usage Rates Rates are subject to change. STABLING BARNS 1 - 3 DAY EVENT 4 DAY EVENT 5 DAY EVENT PROVISIONS INCLUDED ADDITIONAL EXPENSES 13 Arena  $220.00       Metered Electric For All Barns Used 13 Arena  no charge if  renting  Coliseum      14-per stall $27.50 / stall $30.00 / stall $32.00/ stall 122 stalls Meters will be read on move-in days and move-out days. 16 A $220.00 $250.00 $275.00 22 stalls 16 B $220.00 $250.00 $275.00 22 stalls   18 A $550.00 $625.00 $675.00 22 stalls   18 B $660.00 $725.00 $775.00 27 stalls   18 C $660.00 $725.00 $775.00 27 stalls   18 D $660.00 $725.00 $775.00 27 stalls   18 E $440.00 $500.00 $550.00 18 stalls   18 F $330.00 $375.00 $425.00 16 stalls (portables)   18 G $440.00 $500.00 $550.00 19 stalls (portables)   18 H $660.00 $725.00 $775.00 28 stalls (portables)   19 $550.00 $625.00 $675.00 23 stalls   20 A $220.00 $250.00 $275.00 0 stalls   20 B $220.00 $250.00 $275.00 0 stalls   21 $220.00 $250.00 $275.00 0 stalls   25 A $550.00 $625.00 $675.00 23 stalls   25 B $660.00 $725.00 $775.00 25 stalls   25 C $660.00 $725.00 $775.00 25 stalls   25 D $660.00 $725.00 $775.00 25 stalls   25 E $660.00 $725.00 $775.00 30 stalls   25 F $660.00 $725.00 $775.00 30 stalls   25 G $660.00 $725.00 $775.00 30 stalls   25 H $660.00 $725.00 $775.00 30 stalls   25 J $660.00 $725.00 $775.00 30 stalls   25 K $660.00 $725.00 $775.00 30 stalls   26 Sale Barn $220.00 $250.00 $275.00 IF USED AS BARN   36 $770.00 $835.00 $885.00 35 stalls   36 E $220.00 $250.00 $275.00 36 stalls   TIE OUT BARNS         Metered Electric For All Barns Used 18 F $220.00 $250.00 $275.00 50 ties Labor to set up and take down stalls 18 G $220.00 $250.00 $275.00 50 ties Labor to set up and take down stalls 18 H $220.00 $250.00 $275.00 50 ties Labor to set up and take down stalls 18 J $110.00 $140.00 $165.00     25 L $220.00 $250.00 $275.00 60 ties   25 M $220.00 $250.00 $275.00 60 ties   25 N $220.00 $250.00 $275.00 60 ties   25 O $220.00 $250.00 $275.00 60 ties   25 P $220.00 $250.00 $275.00 60 ties   25 Q $220.00 $250.00 $275.00 60 ties   36 A $220.00 $250.00 $275.00 120 ties   36 B $220.00 $250.00 $275.00 120 ties   36 C $220.00 $250.00 $275.00 120 ties   36 D $220.00 $250.00 $275.00 120 ties   36 F $220.00 $250.00 $275.00 120 ties   47 $220.00 $250.00 $275.00 40 ties   110 $550.00 $625.00 $675.00 265 ties   112 $220.00 $250.00 $275.00     113 $220.00 $250.00 $275.00 80 ties   114 $220.00 $250.00 $275.00 70 ties   118 $220.00 $250.00 $275.00 70 ties   RATES ARE SUBJECT TO CHANGE AT ANY TIME WITHOUT PRIOR NOTIFICATION TO LESSEES RATES Reservation of the Artisans Building will require a non-refundable deposit of $150 or 30% of the total rental whicher is greater. The deposit shall be payable with the completed application. All reservations will be held for a maximum of 30 days. The deposit will be applied to the facility rental costs. NON-FAIR EVENTS USAGE APPLICATIONS Any application received by the Non-Fair Events Office that is not completely filled out will be returned immediately. Please be sure to complete the entire application, indicating set up times, event times, dates and clean up times. Also be sure to indicate if you will be serving or selling alcohol. Number of tables and chairs MUST be indicated. SET UP / CLEAN UP Lessee shall be allowed one set up day for preparation for the event. If more than one day is requested for set up or clean up, the rate of one-half of the daily rate per day will be assessed. The Department will determine the additional length of time allowed. EQUIPMENT AND LABOR RATES - (EQUIPMENT SUBJECT TO AVAILABILITY) The following equipment is available from the Illinois State Fairgrounds upon request.  All equipment MUST be requested on the Non-Fair Events Usage Application.  The equipment rental fee, plus labor fees for delivery/pick-up are additional expenses. Auction Block $10.00 Coat Racks $    5.00 Picnic Tables $  4.00 Ag Dividers $  5.00 Concrete Barriers $  20.00 Podiums $10.00 Barricades $  5.00 Crowd Control Gates $    9.00 Risers (4' x 8') $20.00 Bleachers (50 seats) $50.00 Easels $    1.00 Rodeo Gates $10.00 Bleachers (143 seats) $75.00 Fans (box) $    5.00 Snow Fencing (per roll) $  3.00 Bulletin Boards $  5.00 Fans (pedestal) $  10.00 Tables (extra) 5' x 30" $  3.00 Bucking Chutes $50.00 Horse Jumps $  10.00 Ticket Booths $25.00 Calf Chutes $50.00         Information Booths $  25.00 White Picket Fence $  8.00 Cattle Head Chutes $25.00 Judges Tables $    5.00 Wood Counters $  5.00 Cattle Panels $10.00 Livestock Scales $250.00 Chairs (extra) $  1.00 Livestock Tanks $    5.00  Limited six-foot long and five-foot long banquet tables and chairs are available in designated facilities on the fairgrounds.  If additional tables and chairs are desired, you MUST request them in advance through the Non-Fair Events Office.  If approved, there is a cost for rental and labor to deliver and pick up any additional equipment or items requested.  Any special utilities, crafts labor, services, materials, delivery or pick up will be additional expenses. CONCERT SET-UP RATES Equipment rental and labor rates for the set-up of risers and crowd control gates for concerts held at the Illinois State Fairgrounds are charged in the following package plans:   Package A - $2,860.00  Package B - $2,470.00 Package C - $1,820.00 Package D - $962.00 80 Risers 30 Crowd Control Gates 75 Risers 20 Crowd Control Gates 36 Risers 34 Crowd Control Gates 25 Risers 12 Crowd Control Gates Extra risers or crowd control gates may be added to a package at a rate of $26.00 per item (includes labor). If less than 25 risers and 12 crowd control gates (Package D) are required for set-up, individual equipment rental and prevailing wage rates will apply. Package rate also includes electrician overtime to turn power on and off for concert unless an electrician is needed for the duration of the concert. Then, electrician labor will be charged at the prevailing wage rate with a minimum 3 hours charged. The following rates are prevailing wage rates approved by CMS and are subject to change. LABOR CHARGES HOURLY RATE OVERTIME RATE Carpenter $31.00 $46.50 Electrician $34.55 $51.83 Grounds Crew Labor $24.56 $36.84 Laborer $29.39 $44.09 Operator $48.45 $72.68 Painter $29.72 $44.58 Plumber $40.74 $61.11 Track Maintainer $27.09 $40.64 CONCESSION / VENDOR RATES - RATE IS $5.00 PER FRONT FOOT (10' MINUMUM) PER DAY OR NEGOTIATED PERCENTAGE OF GROSS RECEIPTS PLUS APPLICABLE ELECTRIC FEES Lessees of facilities desiring food and/or beverage concession space must provide the Non-Fair Events Office with the names and addresses of such concessions.  Such concessions shall contract directly with the Non-Fair Events Office.  The fee is $5.00 per front foot per day (10' minimum) or a negotiated percentage of gross receipts.  $1 million general liability insurance with the IL Dept. of Agriculture listed as additional insured is required for all such concessions.  All concessionaires must contract with the Non-Fair Events Office prior to event.  All food vendors offering food at an event that is open to the public must contact the Illinois Department of Public Health at least two weeks prior to said event. ELECTRIC FEES FOR ALL CONCESSIONS/VENDORS/EXHIBITS -- $30.00 ELECTRICAL HOOKUP FEE FOR ALL OUTSIDE HOOK-UPS PLUS DAILY ELECTRIC CHARGES AS FOLLOWS:  30 amps - $10.00 per day, 60 amps - $15.00 per day, and 100 amps - $25.00 per day INSURANCE -- $1 MILLION DOLLAR POLICY IS REQUIRED General Liability -  $250,000.00 per person; $500,000.00 per occurrence and $250,000.00 property damage.  In addition, Lessee should have Workmen's Compensation in the amount required by law, if applicable. Dram Shop - $500,000.00 per person; $500,000.00 combined; $500,000.00 property damage and $500,000.00 loss of support. THE IL DEPARTMENT OF AGRICULTURE, ITS OFFICERS, EMPLOYEES, AGENTS AND DIRECTORS MUST BE LISTED AS ADDITIONAL INSURED FOR GENERAL LIABILITY AND DRAM SHOP.   LIVESTOCK SHOWS Livestock may not arrive or stable more than two days prior to the actual show date. Livestock must be removed from the fairgrounds no later than 12:00 p.m. (noon) the following day after the end show date. Prior approval must be received from the Non-Fair Events Office or Security for early arrivals and late departures for scheduling purposes. Please inform your exhibitors of this policy, maintain a list of early arrivals and late departures and collect the additional fees, as your show will be billed for any early arrivals and late departures. Stall rent will be charged for livestock that are stabled more than two days prior to the actual show date or more than one day after the show date. This fee will be $10.00 per stall per day. MANURE REMOVAL You will be billed by the Illinois Department of Agriculture after your event for manure removal services as follows: Horse, Cattle or Llama Show Fee -  $21.50 per head per 1-3 day show plus $4.50 per head per day after three days Other Livestock Fee - (swine, sheep or goats) - $7.50 per head per show Tack stalls that are bedded will be charged at the above rates. SHARPS DISPOSAL The Illinois State Fairgrounds does not supply sharps disposal containers. If your show requires them, you must supply your own. Show management shall be responsible for removing and disposing of used syringes and needles from the fairgrounds upon completion of the show. Please check all barns and other areas and remove these items, as the janitorial companies are not licensed to dispose of them. If you do not remove these items, you will be billed for this service ($10.00 per sharps container). FOOTING MATERIAL Footing materials are not provided by the Department and are not included in rental. If you wish to add additional footing material for your show, it is at lessee's expense, and it cannot be removed after the show. Labor hours are also charged to the show for watering and dragging arenas during your show. EXERCISING/LUNGING AREAS Exercising and lunging will be allowed in areas to be approved by the Department of Agriculture at a rate of $300.00 per event. This fee will be charged to the show management. LIVESTOCK TRAILER PARKING / CAMPING All livestock trailers must be parked in the designated area indicated by the Department. Livestock trailers will only be allowed to park in this area. Trailer or camper parking is not allowed in Lot 21 or in the island parking areas north of the Coliseum. Any questions, contact security. THERE IS ABSOLUTELY NO CAR, PICK-UP TRUCK, TRAILER OR CAMPER PARKING ALLOWED NEAR BARNS. ALL FIRE LANES MUST BE LEFT OPEN. ANY VIOLATIONS ARE SUBJECT TO TOWING OFF THE GROUNDS AT OWNER'S EXPENSE. PLEASE NOTIFY ALL SHOW PARTICIPANTS. Overnight sleeping in campers, trailers, livestock trailers, and motor homes is only allowed in the campground area on the Illinois State Fairgrounds. Camping is prohibited in all other locations. CAMPING RATE IS $25.00 PER NIGHT FOR CAMPERS AND $10.00 PER NIGHT FOR TENTS. Campground includes: some electricity, water, restrooms with showers, some sewer hook-ups and dump station. Campers MUST be parked in the campgrounds located in the southwest corner of the fairgrounds. The camping superintendent or Security will issue all camping permits. If fees are not collected, your unit will be towed at your expense. Leased campers left overnight and unoccupied will be charged $10.00 per day. This fee must be paid to the Non-Fair Events Office before the camper is removed. An unoccupied camper will only be allowed at $10.00 per day if the space is available. If the campground is full, the $25.00 per day fee will be assessed. Unoccupied trailers should be locked. The Department will not be responsible for the keys or an unlocked camper. DISCOUNTED CAMPING RATES: Weekly Rate: $125 Monthly Rate: $425 Seniors (age 55 and up): $20 per day - these rates are not applicable during special events and are subject to availability. LIVESTOCK SCALES If the Department's livestock scales are requested, the fee for use, testing and calibrating is $250.00. Please advise the Department of your need on the Non-Fair Events Usage Application. PARKING Agri-Expo Area Old Happy Hollow West end - Coliseum/Livestock Center car and pickup truck parking Center - Artisans Building parking East end - Illinois/Exposition Building parking Central Avenue - During horse/cattle events, Central Avenue becomes ONE-WAY beginning at the Livestock Center east to the Coliseum. In the one-way area, only trailer loading and unloading is allowed. Central Avenue east of the Coliseum may be used for car and pickup truck parking only - NO TRAILERS OR CAMPERS. Islands - Islands north of the Coliseum may be used for car and pickup truck parking only - NO TRAILERS OR CAMPERS. Lot 3 - Lot 3 west of the Livestock Center may be used for car and pickup truck parking only - NO TRAILERS OR CAMPERS. LIVESTOCK TRAILER PARKING - ALL LIVESTOCK TRAILERS MUST BE PARKED IN THE DESIGNATED AREA INDICATED BY THE DEPARTMENT. LIVESTOCK TRAILERS WILL ONLY BE ALLOWED TO PARK IN THIS AREA. TRAILER OR CAMPER PARKING IS NOT ALLOWED IN LOT 21 OR IN ISLAND PARKING AREAS NORTH OF THE COLISEUM. ANY QUESTIONS, CONTACT SECURITY. BARN AREAS - THERE IS ABSOLUTELY NO CAR, PICK-UP TRUCK, TRAILER OR CAMPER PARKING ALLOWED NEAR BARNS. ALL FIRE LANES MUST BE LEFT OPEN. ANY VIOLATIONS ARE SUBJECT TO TOWING OFF THE GROUNDS AT OWNER'S EXPENSE. PLEASE NOTIFY ALL SHOW PARTICIPANTS. LIVESTOCK SHOWS Livestock may not arrive or stable more than two days prior to the actual show date. Livestock must be removed from the fairgrounds no later than 12:00 p.m. (noon) the following day after the end show date. Prior approval must be received from the Non-Fair Events Office or Security for early arrivals and late departures for scheduling purposes. Please inform your exhibitors of this policy, maintain a list of early arrivals and late departures and collect the additional fees, as your show will be billed for any early arrivals and late departures. Stall rent will be charged for livestock that are stabled more than two days prior to the actual show date or more than one day after the show date. This fee will be $10.00 per stall per day. SHARPS DISPOSAL The Illinois State Fairgrounds does not supply sharps disposal containers. If your show requires them, you must supply your own. Show management shall be responsible for removing and disposing of used syringes and needles from the fairgrounds upon completion of the show. Please check all barns and other areas and remove these items, as the janitorial companies are not licensed to dispose of them. If you do not remove these items, you will be billed for this service for this service ($10.00 per sharps container). FOOTING MATERIALS Footing materials are not provided by the Department and are not included in rental. If you wish to add additional footing material for your show, it is at lessee's expense, and it cannot be removed after the show. Labor hours are also charged to the show for watering and dragging arenas during your show. GOLF CARTS / MOTORIZED VEHCILE PERMITS The Illinois State Fairgrounds has an exclusive contract with Battery Specialists for golf cart rental. Golf cart rental fees are as follows: 2 passenger 1 - 4 days - $50.00 per day 5 days or more - $47.50 per day 4 passenger or utility 1 - 4 days - $65.00 per day 5 days or more - $62.50 per day DELIVERY FEE: $10.00 PER CART OR $50.00 PER LOAD IF FIVE OR MORE CARTS ARE ORDERED If you or anyone associated with your event is interested in renting a golf cart, please contact the Non-Fair Events Office at 217-782-1698 or via e-mail: terry.park@illinois.gov Rentals must be secured and pre-paid with a credit card at least three working days before delivery date. All golf-carts must be picked up and returned to the Fairgrounds Security Office. If you are renting golf carts through the Department of Agriculture, you will not be required to obtain a permit. Personal carts are allowed for a $10.00 per event permit fee. Permits must be purchased at the Illinois State Fair Credentials Office or from the campground superintendent. Persons are required to obtain a permit for all motorized vehicles that do not have a state license plate attached, including but not limited to scooters, mopeds and golf carts. The permit fee is $10.00 per event. Permits may be purchased at the Illinois State Fair Credentials Office in the Emmerson Building on the Illinois State Fairgrounds, or from the campground superintendent. SECURITY Lessee shall be responsible for all costs of additional Illinois State Fairgrounds Security deemed necessary by the Department. The Department reserves the right to determine the level of security staffing needed. Primary security is to be provided by the Illinois State Police or Sangamon County Sheriff's Office. It is the Lessee's responsibility to contact the appropriate police authority. Sangamon County Sheriff's Office - Deputy Anthony Mayfield, (217) 753-6829 office or (217) 306-6368 cell. Illinois State Police - (217) 786-7110. ILLINOIS STATE FAIRGROUNDS SECURITY You may reach the Illinois State Fairgrounds Security by calling their office at (217) 782-2622 or their cell at (217) 725-0120. SOUND AND LIGHT EQUIPMENT The Coliseum and barns, Livestock Center and Multi-Purpose Arena are the only facilities with a permanent sound system. It is the responsibility of the Lessee to make all arrangements for rental of sound with a separate contractor and operation of any such equipment with Stage Hands Local 138, c/o Noel Dalbey, (217) 787-5440. SIGNAGE AND BANNERS The Illinois State Fairgrounds Paint Shop must be utilized when hanging signage or banners on existing structures on the Illinois State Fairgrounds. This includes, but is not limited to, interior and exterior walls, fencing and posts, cables, rails, Department owned equipment, and flag and banner poles. Items that need to be hung for your event must be listed on the space rental application and approved by the Non-Fair Events Office. All signage or banners must be removed by the Paint Shop immediately following the event for which space is leased. Failure to follow this procedure will result in a charge to the non-fair event for the estimated time that it would take to hang and take down the signage. TELEPHONE SERVICE Complimentary telephone service lines are no longer provided in the buildings, with the exception of the Coliseum. The telephone line in the Coliseum is restricted to local or toll free calls only. If telephone service is needed for any other location within the facilities or elsewhere on the grounds, a TELEPHONE SERVICE REQUEST FORM must be completed and submitted with payment at least three weeks prior to requested installation date. Telephone service may be provided solely through the Department of Agriculture system, or jointly with AT&T. Contact the Non-Fair Events Office at (217) 782-1698 or toll free: 1(866) 807-7918 for further information. ADVERTISING All non-fair events that are open to the public will be advertised at no charge on the electronic sign at the corner of Sangamon Avenue and Peoria Road. Other advertising is available is available at $100.00 per week or $350.00 per month for a ten second message to appear up to 24 times per day. SET UP/CLEAN UP The lessee shall be allowed set-up or clean-up time for the event. If more than one day is requested for set up or clean up, the rate of one-half of the daily rate per day will be assessed. The additional length of time will be determined by the Non-Fair Events Manager. Use of the fairgrounds facilities requires cleanup of all areas that are used. Multi-day events are required to have daily cleanup. Contact the Non-Fair Events Office for an approved list of janitorial services who have indicated an interest in providing this service. Cleanup must be done immediately after the event or completed by 12:00 p.m. the following day. The Agriculture Department expects the facility or area used to be as clean after the event as it was before. The entire area used will be inspected and must be approved by the Buildings/Grounds Office. All charges for service must be negotiated between the lessee and the janitorial service. The State has no involvement in the rate charged and makes no endorsements. Checks should be made payable to the janitorial service and sent to the Non-Fair Events Office, Illinois State Fairgrounds, P.O. Box 19281, Springfield, IL 62794-9281 at least three weeks prior to the event. The Non -Fair Events Office will release janitorial service checks when the cleanup is approved. Lessee is responsible for furnishing paper towels, toilet paper, soap and garbage liners as part of the janitorial agreement. Rules for Clean Up of Facilities A specific janitorial checklist for cleanup is required. The checklist will be a part of the janitorial contract issued prior to the event. This checklist must be completed and signed by the janitorial service after final cleanup. The signed checklist must be returned to the grounds office before final approval and release of payment. ALL RATES ARE SUBJECT TO CHANGE AT ANYTIME WITHOUT PRIOR NOTIFICATION TO LESSEES